Accident document organizer and printable checklist

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Aghabegian Law Group · Accident document organizer

Use what you already have. Missing paperwork should not delay urgent care or a conversation about time-sensitive questions.

Incident and reporting

Report detailsAgency name, incident number, date, location and any report-request receipt.
Your recollectionA dated account separating what you saw from what someone else told you.
People to contactWitness contact information and the role of each person who helped.

Original evidence

Photographs and recordingsOriginal files plus a separate backup. Keep edited or annotated copies separate.
Camera requestsA list of possible owners, the requested time window, and any response.
Property and repair recordsPhotographs, estimates, towing and storage receipts, and information about relevant items kept for inspection.

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Insurance and correspondence

Policy documentsDeclarations, the complete policy, endorsements and coverage letters for the incident date.
Claim contactsCompany name, claim number, adjuster details and requested follow-up.
Offers and authorizationsComplete copies of proposed releases, authorizations and settlement correspondence.

Care and expenses

Treatment paperworkVisit summaries, work restrictions and provider contact details you already have.
Billing recordsItemized bills, explanations of benefits, payment receipts and unresolved balances.
Other expensesDated receipts for transportation and other incident-related expenses, with a short explanation.

Work and next steps

Work recordsDates missed, available pay records and communications about work restrictions.
Practical effectsFactual notes about activities affected and assistance needed, without guessing about future medical needs.
Open requestsWhat you requested, when, the reference number and the next follow-up action.

Request and follow-up log

Use the blank rows on your printed copy.

Blank request log
Agency or contact	Requested / reference	Date / next step

Questions for your consultation

List missing records, unfamiliar documents and any dates mentioned in letters.

A simple way to organize your folder

Use five folders matching the headings above. Keep originals unchanged, and use clear names such as 2026-09-25-insurer-letter.pdf for copies. Store records somewhere private, make a backup, and share them only through an appropriate secure channel.

This worksheet organizes documents. It is not an official accident report, a claim form or a substitute for checking applicable reporting and filing requirements.